Why should you consider having a paperless office? Tomorrow might be too late!
Europe is not called “the old world“ for no reason. People are generally quite conservative and they don’t like changes, but not having trust in new technologies can be fatal for your business. Your competition is moving forward really fast and you might lose touch with them.
Do you know how many things that are using cloud based products every day and you aren’t even aware of it? In your social life you trust emails, Dropbox, social media, mobile applications, etc. Why not trust the cloud in business too? Do not be afraid of cloud solutions! We wrote down a few reasons of why you should trust cloud computing.
1. Paperless office saves your costs
The cloud is an operating cost – which means that you don’t spend extra money, since operating costs are necessary. But by not taking advantages of electronic documentation and constant online access from any location is very ineffective. With cloud computing, the only thing you have to take care of as a receiver is a stable internet connection. All security tasks, maintenance tasks and innovation tasks are taken care of by the cloud company you cooperate with.
2. Paperless office saves your time
With cloud computing, you don’t need to carry the burden of a long lasting creation process of your own IT solutions. Outsourcing companies know their craft. You, not only save time, but also payroll costs. Your employees can spend their precious time working on tasks that are more important for the core of your business.
3. Cloud provides unlimited access
By storing your documents in the cloud, your employees can also work from home, which is a great benefit (and the most common benefit of this century – due to paperless offices). Besides that, an employee doesn’t need to carry his/her laptop around. Access to the cloud is possible with a mobile phone, tablet or the nearest computer (the storage is online). Cloud computing unburdens you from sending large attachments via email. This solution also decreases the risk of unwanted viewing of the secret files. Access to an online platform is permitted only for specific users with their unique login passwords and with specific user rights (In addition, all actions of users are traceable).
4. Get a “live” insight into document changes
You are able to directly change data in the document. Anybody who has permitted access to the same document can watch the changes being made live on their computer screen. This gets rid of the need for useless emails, paper documents and storage folders.
5. Cloud is a good start for future expansion
Online solutions do not prevent you from business diversification or expansion. The Cloud is unlimited and online platforms are ready for your growth. The Online platform TULIP is used by start-ups, SMEs and corporations. Due to its flexibility, the cloud is a perfect solution for small and medium sized enterprises that are ready to expand. Larger companies and multinationals are not so flexible when it comes to new trends and it is difficult for them to change their providers and systems. On the other hand, these companies have huge overhead costs and the cloud can significantly decrease these.
6. Increase documents’ safety
The Cloud is quite often questioned and talked about in a way where people have a lack of faith in the security aspect of shared information. These doubts are proof of old fashion thinking – all information can be lost or stolen and used, no matter whether it is in virtual or paper form. You secure your house, firm, car and other things by locking it, by having surveillance systems or by hiring security staff. The same amount of effort is used to secure online documents. TULIP has all of the necessary security certifications and uses all the usual password standards. Your documents are guarded in a virtual safe, but of course with the added benefit that safe can-not be physically touched.
Still not persuaded to use cloud computing? Here is a worldwide statistic:
No matter of what your company’s size or business type, do not be afraid of cloud computing. All of the advantages speak for themselves and are better than any safe, archive or locked room. Use all the benefits of 21st. century technologies.
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