As companies have transcended from legacy solutions – like a punch clock or access cards – a competitive market of attendance tracking innovations has emerged on the horizon. But what are the key features to look for when it comes to a new time and attendance management solution? We summarized 5 useful tips that can help you make a decision.
How to decide for the best attendance management system for your company?
1. Look for flexibility
Implementing a new tool can be a challenge in every company, as employees require a good motivation in order to adapt to a new system. However, if the new solution increases their comfort, is more user-oriented, effective, accessible 24/7 with a user-friendly interface and without strict rules, its benefit can override the discomfort of the learning curve. Employees should not feel tracked or controlled but supported and unburdened from unnecessary tasks. Hence, flexibility is a crucial aspect of any attendance management solution.
The flexibility may include various things:
- responsiveness for mobile devices so that employees can submit their absence at any time
- easy supervision of subordinates
- different forms of shift regimes and adaptation to various business types (people work differently in offices, at call centers or in retail stores)
- support of different types of employment, outputs for different payroll software
- but also small gadgets such as role delegations during vacation, or modification of the interface according to the employee’s preferences.
2. Empower your HR department
Look for a tool that not only records the time & attendance of employees, but also empowers HR leaders in the area of time tracking management and beyond. In a good attendance management solution, the HR department can access real-time reports, up-to-date guide on labor law and legislation compliance, automatic quotas and overtime calculations, admin rights to fix input errors and many other features to unburden them and cut down on the chance of inaccuracies.
HR can also have full control over the system setup and in case the system automatically checks the legislation while the supplier takes responsibility for its updates, the HR department is completely relieved of this exhausting part of their work.
3. Go for a cloud-based solution
The days when employees were punching timeclocks and filling out paper timesheets are long gone. Attendance tracking – like many other HR functions – has gone digital. Nowadays, companies have multiple options to digitally track the attendance of their employees, but the most preferred solution is to do it in the cloud.
Considering also the disruptive changes caused by the COVID-19 pandemic since the beginning of 2020, the request for digital time and attendance tracking grew rapidly and soon became a must-have necessity. The biometric timeclock systems are also starting to lose sense for many businesses, as they suspended their usage to prevent the spread of the virus – in India or the USA, such as the New York City’s Metropolitan Transportation Authority and the New York Police Department, to name a few. Due to their safety and reliability, cloud T&A solutions are the no. 1 choice.
Other factors, such as data storage on the provider’s side, no required installation and availability from any device, just add to the advantages of using the cloud.
4. Prioritize regulatory compliance
Even a global time and attendance tool can be compliant with country-specific, local regulations. Putting up with basic approvals of paid time-offs followed by monthly manual controls by the HR department can be avoided if you choose an attendance management system that can revise balances, attendance quotas and legal requirements, complies with GDPR and has automatic legislation updates. Sophisticated solutions also allow the set-up of a different labor condition for each employee separately within one department, which is advantageous for companies with multinational teams.
5. Seek extra features for elevated user experience
Some of the global platforms can offer time and attendance tracking as part of a complex holistic solution with supporting processes, such as payroll, benefits, business trips, onboarding and helpdesk. They allow to manage the attendance and other HR-related tasks within one system. Integration is a practical feature when a robust program is needed for each of the processes. However, in order to ease the work of everybody, HR department included, key to success lays in one flexible and customizable solution to manage numerous tasks and areas.
As you could have guessed, TULIP is the right kind of global time and attendance management solution with availability of all mentioned features and advantages. If you’re looking for such attendance tracking tool, request more information about TULIP platform or live presentation of the system. We are ready to help.
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Email: sona.vyhonska@tulipize.com
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