Prevent Employee Information Leaks from Payroll and HR Departments

Of course, many payroll software solutions offer integrated processes. But can these tools really cover all the processes in your company?

Managing sensitive personal data isn’t limited to payroll and HR departments. It also involves management and finance teams, who often have access to individual payslips (among other things). Especially after GDPR regulations tightened, personal data protection has been under strict scrutiny. And if your company undergoes regular audits, mistakes in processing or sending such information — particularly repeated ones — are simply not an option.

So how can you handle this? You need a solution that, on one hand, simplifies internal communication, while on the other ensures secure document exchange at every level. A reliable, high-security cloud platform can provide exactly that.

How to choose a cloud-based HR system with data security in mind

How TULIP Ensures Data Security?

We understand these client needs and concerns. That’s why TULIP meets all security requirements, holds the necessary certifications, and ensures simple, safe data transfers within its cloud platform.

Our security measures include:

• Certification under international standards: ISO 27001 (IT security), ISO 9001 (quality management), and ISO 14001 (environmental management).

• Regular penetration testing by the Slovak branch of IT security company Nethemba.

• Monthly vulnerability scanning via the Qualys software tool.

• Implementation of over 116 security measures covering core areas of cybersecurity.

• Timely action on test results and emerging threats.

• Ongoing IT security training for all employees, including phishing simulations and other risk scenarios.

• Dedicated roles for Information Security Manager and GDPR Data Protection Officer.

• A professional IT support team with 24/7 monitoring.

• SIEM security information and event management solution via Microsoft Azure Sentinel.

• BitLocker encryption for all laptops, desktops, and databases.

• Separate environments for development, testing, and production.

• Our servers are located in the EU — specifically in Poland and Microsoft Azure’s Western Europe region — in full compliance with ISO 27001 standards. The recent migration to Azure has enhanced security, usability, and information availability for both new and existing customers.

• As a provider for major global corporations, including large US companies, we undergo regular internal, external, and client audits, complete security questionnaires, and maintain detailed company policies for multiple scenarios in line with international standards. We also maintain a tested Business Continuity Plan (ISO 22301), updated annually — and it has proven effective even during the COVID-19 pandemic.

• Our legal compliance is supported by a network of payroll, accounting, tax, and legal advisory partners across Europe and worldwide. This ensures legislative coverage in every country where we operate — including India and Malaysia.

Password Security & Access Controls

• Did you know that 81% of successful cyberattacks result from stolen or cracked employee passwords? TULIP reduces this risk by using multi-factor authentication (MFA) — combining at least two independent identity verification methods. We also offer Single Sign-On (SSO) for clients who prefer a single login for multiple applications.
• User access rights in TULIP are strictly role-based, ensuring no one can access payslips, personal data, or other colleagues’ documents without the necessary job-related permissions. We’ve added a feature to tag folders containing sensitive personal data, so HR staff can instantly identify them.
• To further strengthen personal data security, we’re implementing Data Loss Prevention (DLP) technology from Safetica-Ixperta, covering both endpoint devices (laptops, desktops) and the cloud.

Transparency & Client Feedback

• We regularly publish case studies and client testimonials on our website, complete with transparent reports and performance metrics. Prospective clients can even speak directly with our current customers. We also conduct annual customer satisfaction surveys and actively involve clients in the design, implementation, and expansion of TULIP features.

There’s always room to improve — and we’re continuously enhancing our processes. Even if your current systems lack some of these security features, you can encourage your provider to upgrade. And if you’re in the process of selecting a new vendor, use the six key questions above to ensure you make a truly secure and informed choice.

Focus on your core business — and we’ll support it with a secure, reliable cloud solution backed by years of expertise and professional service.