Managing a group of companies is a difficult task, especially when they are active in different countries. In order to coordinate all entities properly and ensure a uniform management system, it is crucial to overcome the technical and legislative barriers imposed by each country.
Why would an outsourcing company decide to launch its own IT solution?
The first impulse came with the effort to provide a single interface for our client’s payslips to be accessible over several countries and our disappointment when we couldn’t find one on the market, so we designed it ourselves. Gradually we added new functionalities – document flows, workflows, payroll calendars, helpdesk and many others. Today we have a solution prepared for the whole European market, one that can cover all key areas of payroll processing and HR administration.
In the area of accounting, the drive came during our attempt at streamlining the company’s internal workflows. We learned from the biggest projects – where the only possible way to process thousands of documents per month is through maximum elimination of paper usage, transparent processes and automated booking. We simply weren’t satisfied with any available solution for the electronic circulation of documents available on the market. We needed more, so we created TULIP.
“Firstly, we tested TULIP at our company in 6 countries and today we are behind dozens of implementations for our clients.“
Why is TULIP so different from any other solution available on the market?
The advantage of our product lies in TULIP not being limited only to the legislation of one country or to a specific payroll, accounting or any other type of software. In simple terms, this means being able to copy all existing processes when entering new countries, as well as allowing easy control of a network. Behind TULIP stands our long-lasting international experience in payroll and accounting area. Therefore, unlike all “IT only” companies, we understand the daily problems that occur within the payroll and accounting department. TULIP was first tested at our company in 6 countries, and thus we can prove that TULIP solves real problems that are faced by the financial and HR departments in any company.
“We needed more than just a tool for digitizing and the circulation of documents, so we created TULIP.”
Which areas of payroll and HR agenda does TULIP cover?
TULIP Payroll represents a unified platform for employees and a company’s HR team. The employees have in their hands a comprehensive archive of all their payslips and other HR documents. Communication with the HR department and payroll requests are undertaken by a sophisticated ticketing system, which records the history of all employees’ requirements.
The platform has been designed with an integrated system of e-mail notifications whenever payslips or responses are ready for the employee, or a new task is added to an employee’s workflow – for more complex processes. In addition, TULIP monitors employees’ attendance, including absences and offers them the possibility to send their sick leave directly via their phone.
For HR and Payroll teams, TULIP is a safe and transparent tool for document and output exchange and customized approval. HR team members have real-time access to all data and documentation, in one place. Furthermore, they can access updated payroll calendars and reports that pull data directly from the payroll software. TULIP is a living organism that evolves with any new requirements of our clients – for example, we have recently added functionality for employee evaluation.
How does TULIP help you run a business?
TULIP has been continuously used at our company and by our long-term partners in countries where we don’t have any branches. This is a great asset for us – allowing us to offer large international clients the very same service quality that they need in countries where we aren’t represented via our own branch. International companies gradually unify their network of suppliers. Contractors who cannot cover all countries in which their clients operate are sooner or later replaced. It is TULIP that allows us to compete with large global competitors and “stay in the game.”
What is TULIP to your company?
First of all, TULIP represents a big challenge as it´s constantly growing and has already exceeded our expectations. A large team of IT experts, ERP consultants, accountants and payroll clerks have been assigned to its development. By designing TULIP, we are well aware of areas where we can improve ourselves and where pacing old tracks is not always necessary or correct.